Job Description
Post Title: National Programme Associate (Chinese National Only)
Level: ICS 6 (G-6)
Duty Station: UNFPA China
Organizational Context (focusing on leadership role, enabling environment and context)
Under the supervision of the Deputy Representative or Programme Officer, the Programme Associate supports the design, planning and management of UNFPA’s country programme by managing data inputs, providing logistical support, monitoring project implementation, following up on recommendations and backing up POs in their absence.
The Programme Associate applies established systems and procedures and initiating creation of substantive knowledge by compiling, synthesizing and analyzing information relevant to population and development, reproductive health and gender issues, particularly on ageing. He/she is instrumental in facilitating programme/project implementation using and developing appropriate mechanisms and systems and ensuring compliance with established procedures.
The Programme Associate maintains collaborative relationships with all programme and project staff.
Results-Oriented Functional Statement (focusing on individual contribution, engagement, communities of interest and impact of action)
Programme Design and Implementation:
In the country programme areas of gender, ageing and ARH:
• Participates in the identification and formulation of the country programme and component projects, by compiling and analyzing information in the subject areas of UNFPA assistance to the Government, assists in drafting project documents and work plans and prepares tables and statistical data. Work independently when necessary to ensure effective planning, budgeting and oversight of use of financial resources of programmes.
• Ensure effective monitoring of project and programme activities, managing and using established monitoring and implementing mechanisms to systematically assess the achievement of results, conducting field visits, when relevant, participating in review meetings and preparing regular inputs to status and progress reports. Analyzes basic factors affecting the achievement of results, recommends corrective actions and coordinates follow up on recommendations.
• In coordination with national counterparts and project personnel assists in routine implementation of assigned projects, and coordinating the delivery of project inputs.
• Provides logistical support to projects, facilitates fund disbursement following updated requirements of UNFPA financial system, comments on key financial management spreadsheets submitted by counterparts and follow-up its correction in light of activity implementation when necessary.
• Provides translation to Programme Officers and other International Staff during meetings and monitoring visits.
• Contributes to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the Country Office and drafting relevant materials for dissemination
• Supports the advocacy work of the Country Office by compiling and synthesizing relevant background material for use in discussions and public events.
• Maintains relationship with national counterparts and project personnel in routine communication of assigned projects coordinating the delivery of project inputs.
Focal point on Ageing:
- Documents and shares the strategic information to guide the efforts of UNFPA staff and partners through collation, dissemination and use of relevant information on ageing
- Supports the advocacy work of the office by taking the lead to compile and synthesize relevant background material for use in discussions and public events. Updates CO on ageing related to UNFPA, national and international policies and events.
- Contributes to: (1) mobilize technical and political resource based on analysis of gaps at programme level; (2) develop new proposals respond to needs of CP, ensure cost-effective allocation of available resources on ageing at CO.
- Actively monitors implementation (substantive and financial) on ageing at national/county level, and identifies bottlenecks and proposes timely resolutions for smooth implementation.
Undertake any other tasks as requested by the Representative or Deputy.
Functional Competencies
Primary Competencies
• Results-based programme development and management
Contributes to the achievement of results through primary research and analysis and effective monitoring of programme/project implementation. Uses analytical skills to identify opportunities for project development and participates in the formulation of proposals assisting Programme Officers to ensure substantive rigor in the design and application of proven successful approaches.
• Innovation and marketing of new approaches
Enhances existing processes and products. Documents and analyzes innovative strategies,
best practices and new approaches. Adapts quickly to change.
Additional Competencies
• Leveraging the resources of national governments and partners/Building strategic
alliances and partners
Establishes, maintains and utilizes a broad network of contacts to keep abreast of
developments and to share information.
• Resource mobilization
Analyzes and maintains information and databases of project profiles for presentation to donors.
Corporate Competencies:
Values
• Integrity/Commitment to mandate
Acts in accordance with UN/UNFPA values and holds himself/herself accountable for
actions taken. Demonstrates personal commitment to UNFPA’s mandate and to the
organizational vision.
• Knowledge sharing/Continuous learning
Takes responsibility for personal learning and career development and actively seeks
opportunities to learn through formal and informal means. Learns from others inside and
outside the organization adopting best practices created by others. Actively produces and
disseminates new knowledge.
• Valuing diversity
Demonstrates an international outlook, appreciates differences in values and learns from
cultural diversity. Takes actions appropriate to the religious and cultural context and shows respect, tact and consideration for cultural differences. Observes and inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.
Managing Relationships
Working in teams
Works collaboratively with colleagues inside and outside of UNFPA to allow the
achievement of common goals and shared objectives. Actively seeks resolution of
disagreements and supports the decisions of the team.
Communicating information and ideas
Delivers oral and written information in a timely, effective and easily understood manner.
Participates in meetings and group discussions actively listening and sharing information.
Frankly expresses ideas with the intent to resolve issues, considers what others have to say and responds appropriately to criticism.
Conflict and self management
Manages personal reactions by remaining calm, composed and patient even when under
stress or during a crisis and avoids engaging in unproductive conflict. Expresses
disagreement in constructive ways that focus on the issue not the person. Tolerates conditions of uncertainty or ambiguity and continues to work productively.
Working with people
Empowerment/Developing people/Performance management
Integrates himself/herself into the work unit seeking opportunities to originate action and
actively contributing to achieving results with other members of the team. Knows his/her
limitations and strength, welcomes constructive criticism and feedback and gives honest and contractive feedback to colleagues and supervisors. Seeks new challenges and assignments and exhibits a desire to learn. Accepts responsibility for personal performance participating in individual work planning and objective setting seeking feedback and acting to continuously improve performance.
Personal Leadership and Effectiveness
Analytical and strategic thinking
Uses appropriate analytical tools and logic to gather, define and analyze information,
situations and problems and draws logical conclusions from data. Demonstrates an ability to set clear and appropriate priorities focusing on tasks and activities which have a strategic impact on results. Anticipates and meets information needs of the team and other stakeholders.
Results orientation/Commitment to excellence
Strives to achieve high personal standard of excellence. Takes action that goes beyond
responding to the obvious needs of the situation and persists until successful outcomes are achieved.
Appropriate and transparent decision making
Makes timely and appropriate decisions taking into consideration various and complex issues and takes responsibility for the impact of decisions. Inquires to understand the perspectives of others and continually examines his/her own biases and behaviors.
Job Requirements:
Academic Requirements:
Bachelor’s degree in health, population, demography and/or other related social science field is preferable.
Experience:
8 years of relevant experience in the public or private sector.
Languages:
Fluency in oral and written English and Chinese.
Computer skills:
Proficiency in current office software applications, particularly word processing, spreadsheets, internet and powerpoint.
Note:
The deadline for receipt of applications is 25 March, 2008.
Please take note that all applicants should send their CV in hard copy in a sealed envelop and clearly marked as "Applicants for the Programme Associate" before the deadline to the following address: Admin Assistant, 1-161, Tayuan Diplomatic Office Building, 14 Liangmahe Nanlu, Beijing 100600. Only short listed candidates will be contacted for interview. Address in Chinese is as below:
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